Industry Supporter Portal
Welcome!
Welcome to the ACTRIMS Forum 2025 Industry Supporter Portal! Here you will find important information, resources, and services available to guide you through the planning process. Please contact Brittany Marsala Olson, Industry Engagement Director, at bolson@actrims.org with any questions. We appreciate your partnership.
Business Suites & Business Pods
Business Suite Hours
Move-In
Tuesday, February 25
8:00 am – 5:00 pm
Wednesday, February 26
8:00 am – 5:00 pm
Business Pod Hours
Move-In
Wednesday, February 26
3:00 pm – 5:00 pm
This time should be used to confirm Business Pod design/graphics and set up any meeting materials.
General Key Dates
| January 20, 2025 | Event App Virtual Briefcase Insert and/or Direct Mailing pieces (if applicable) due to ACTRIMS for review and approval |
| January 22, 2025 | Early registration deadline |
| January 28, 2025 | Freeman discount price deadline |
| February 3, 2025 | Group registration deadline |
| February 17, 2025 | Individual registration deadline. Onsite registration will not be available. | February 27 – March 1, 2025 | ACTRIMS Forum 2025 |
Contacts
ACTRIMS
7780 Elmwood Ave, Ste 130
Middleton, WI 53562
(608) 251-5940
www.actrims.org
www.forum.actrims.org
Industry Support & Vendor Registration
Brittany Marsala Olson
bolson@actrims.org
Non-ACTRIMS Meetings, Group Housing
Chris Caple
ccaple@actrims.org
Audiovisual
Amanda Safa
asafa@actrims.org
Individual & Group Registration
Kelly Carroll
kcarroll@actrims.org
Exhibitor Services, Palm Beach County Convention Center
(Electrical, Internet & Telecom, Mechanical, Audio Visual, and Food & Beverage)
Order Online or contact Exhibitor Services at exhibitorservices@pbconventioncenter.com or
(561) 366-3451
Freeman, General Service Contractor
Online Show Kit
Stacie Allen
stacie.allen@freeman.com
(617) 908-7555
Forum Venues
Palm Beach County Convention Center
650 Okeechobee Blvd.
West Palm Beach, FL 33410
(561) 366-3000
Hilton West Palm Beach
600 Okeechobee Blvd.
West Palm Beach, FL 33410
(561) 231-6000
The meeting is tentatively planned to flow as follows and is subject to change at ACTRIMS’ discretion:
Forum Programming - Convention Center, Level Two, Grand Ballroom
Industry Hub - Convention Center, Level One, Hall AB
Poster Displays - Convention Center, Level One, Hall AB
Business Suites & Business Pods - Convention Center, Level One, Hall AB
Brain Exchange Community Discussion - Convention Center, Level One, Various meeting rooms
Industry Supported Satellite Symposia - Hilton, Level One, Oceana Ballroom AB
Non-ACTRIMS Meetings - Various meeting rooms throughout the Convention Center and Hilton
Move-Out
Friday, February 28
7:30 pm – 10:00 pm
Saturday, March 1
8:00 am – 12:00 pm
| November 28, 2024 | Limit of one Business Suite or one Business Pod per supporting organization applies |
| November 29, 2024 | Sponsors may purchase additional Business Suites or Business Pods pending availability |
| January 8, 2025 | IMPORTANT: To-scale Business Suite renderings due for ACTRIMS and Fire Marshall approval. Custom-built structures must have a Certificate of Flame Resistance which must be submitted at the same time as the Business Suite rendering. |
| January 17, 2025 | Collaboration Link completion deadline. | January 21, 2025 | Exhibitor Appointed Contractor (EAC) forms and original Certificate of Insurance (COI) due to gain access to the show floor |
| February 5, 2025 | Business Suite Vendor registration deadline |
| February 7, 2025 | Lead Retrieval order deadline |
Industry Showcases
| December 13, 2024 | Collaboration Link completion deadline |
| February 10, 2025 | Deadline to upload Industry Showcase recording for inclusion in initial launch of the event app |
| February 29, 2025 | Final deadline to upload Industry Showcase recording |
Key Dates
Open
Thursday, February 27
7:30 am – 7:30 pm
Friday, February 28
7:30 am – 7:30 pm
Open
Thursday, February 27
7:30 am – 7:30 pm
Friday, February 28
7:30 am – 7:30 pm
General Resources
Move-Out
Hosts must remove all materials by 10:00 pm Friday, February 28.